FOI

Freedom of Information (FOI)

To fulfill its obligation to FOI, the parish council has agreed to adopt the relevant Publication Template for local authorities, as published by the ICO.

Information that is (or will be) available from Ogbourne St.George Parish Council under the model publication scheme, as follows (with links to information already available):
* indicates items that are already being prepared for publication.

Class 1 - Who we are and what we do
(Organisational information, structures, locations and contacts)
- Who’s who on the Council
- Parish Council Committees
- Contact details for Parish Clerk and Council members
- Location of main Council office and accessibility details
- Staffing structure

Class 2 – What we spend and how we spend it.
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
- Current and previous financial year as a minimum
- Annual return form
- Report by Internal Auditor (June 2013) - see the Financial Statements page
- Report by External Auditor - see the Financial Statements page
- Finalised budget - see the Financial Statements page
- Precept
- Borrowing Approval letter
- Financial Standing Orders and Regulations
- Grants given and received
- List of current contracts awarded and value of contract
- Members’ allowances and expenses

Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)
- New standards framework
- Annual Report to Parish or Community Meeting (current and previous year as a minimum)
- Parish plan 2012
- Quality status
- Local charters drawn up in accordance with DCLG guidelines

Class 4 – How we make decisions
(Decision making processes and records of decisions)
- Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)
- Agendas of meetings (as above)
- Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.
- Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.
- Responses to consultation papers
- Responses to planning applications - see meeting minutes
- Bye-laws

Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities)
- Policies and procedures for the conduct of council business:
- Procedural standing orders (June 2009)
- Complaints and Staffing Committees terms of reference
- Delegated authority in respect of officers
- Code of Conduct
- Good Councillors Guide 2011
- Policy statements

Policies and procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services
- Equality and diversity policy
- Health and safety policy
- Recruitment policies (including current vacancies)
- Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)

- Information security policy
- Records management policies (records retention, destruction and archive)
- Data protection policies
- Schedule of charges (for the publication of information) *

Class 6 – Lists and Registers
Currently maintained lists and registers only
- Assets Register: The Parish Council meeting (8th November 2012) agreed a first version of the Asset Register and Risk Register, for publication as work in progress.
- Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) *
- Election results
- Register of members’ interests
- Register of gifts and hospitality

Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
- Allotments *
- Burial grounds and closed churchyards *
- Bus shelters *
- Community centres and village halls *
- Parks, playing fields and recreational facilities *
- Seating, litter bins, clocks, memorials and lighting *

Additional Information
Any information that is not itemised in the lists above